Finance and Admin Assistant at Action Against Hunger | ACF-International

Location: Potiskum, Yobe
Department: Finance
Level: Entry Level
Starting date: As Soon As Possible
Direct Line Manager: Finance and Admin Officer

Objective 1

• The Finance & Admin Assistant ensures that the cash box and cash books are perfectly maintained, as well as monitoring, inputting and archiving accounting documents

Tasks and Responsibilities:

• Establish a statement of needs for liquid assets in consultation with the Finance Officer in Damaturu
• Make advances payment in accordance with established procedures
• Keep the advance books and cash journal
• Record budget allocations and accounting codes of the expenses
• Before recording, check that the supporting documents comply with AAH procedures
• Ensure that accounting documenting are translated if necessary
• Check cash balances daily and report any discrepancies to the line manager
• Send to Damaturu accounting documents on a weekly basis after a final check of supporting documentation
• Ensure cash box security and confidentiality of information
• Visit field regularly to administer cash payment to beneficiaries

Objective 2

• Manage accommodation for staff travelling to Potiskum and ensure supplies in the office at all time.

Tasks and Responsibilities:

• Provide timely request of supplies required on monthly basis.
• Follow up with HR/Admin Officer to ensure timely receipt of supplies and make such arrangement that the supplies are available at all time.
• Arrange accommodation in Guesthouse and hotels based upon approved travel request.
• Ensure that all staff submit time-sheet and 10 minutes conversation on a monthly basis before 5th of every month.
• Track and share leave absence with Damaturu office
• Monitor Maintenance staff to make sure the office is kept tidy and clean at all times
• Take minutes of meetings and proceedings at weekly briefings and other functions
• Arrange logistics for meetings, retreats and workshop as required
• Scan all documents to Damaturu and Abuja as required.

Internal & External Relationship
Internal:

• Directly reporting to Finance Officer Damaturu
• Technically supported Finance Co Abuja
• Liaise with  Damaturu finance team
• Liaise with Logistics team / PMs

External:

• Suppliers, vendors, Government and operational partners

Position Requirements

• BSc / HND Accounting, Bachelor level degree in Management, Finance, or related field
• Minimum of 1 year experience in a finance and administration-related role.

Essential:

• Professional
• Organized with time management and planning skills
• Sense of confidentiality
• Strong computer skills, and familiarity with Microsoft Word and Excel
• Ability to manage and follow work plans
• Good interpersonal skills  (communication, able to negotiate, influence, give effective feedback, be a team player)
• Able to manage stress effectively, juggle competing priorities, balance various programmatic, logistic and team needs

Preferred:

• Experience in a non-governmental organization is preferred
• Experience with donor-funded programs would be appreciated.

Minimum Basic Salary
N156,995 per month.