Facility Manager at Ascentech Services Limited

Job Purpose

• We are seeking a dedicated and experienced site manager to join our team at an international school. As a site manager, you will play a critical role in ensuring the smooth operation of our facility and supporting the educational mission of our institution.

Overivew of the Role

• A Facility Manager is a professional With strong leadership skills and attention to detail. He will oversee the maintenance, security, and cleanliness of our school campus, ensuring a safe and welcoming environment for students, staff, and visitors.

Relationships

• A facilities manager is a professional who oversees the daily operations and collaborates with various stakeholders, including school administration, faculty, staff, and external service providers, to ensure the efficient operation and maintenance of the school's facilities.

Responsibilities

• Greet and assist students, parents, staff, and visitors entering the school, directing them to the appropriate locations or personnel.
• Manage and supervise all aspects of the school's facilities, including maintenance, repairs, and renovations
• Oversee custodial staff, ensuring that the cleanliness of the campus is maintained at all times
• Develop and implement security protocols to ensure the safety of students, staff, and visitors
• Coordinate with other departments to support the delivery of educational programs and extracurricular activities
• Conduct regular inspections to identify any facility-related issues and coordinate timely resolutions
• Collaborate with external vendors and contractors to manage repairs and maintenance projects
• Maintain accurate records of all maintenance activities, expenses, and equipment inventories
• Maintain a clean and tidy school environment, ensuring it is well-stocked with necessary supplies
• Coordinate the scheduling and use of school facilities for meetings, events, and other activities, ensuring spaces are prepared and accessible as needed.
• Assist in the coordination and communication during school events, parent-teacher conferences, and other activities, including distributing materials and information.
• Facilitate emergency response communication, serving as a point of contact for the dissemination of information and instructions during drills or actual emergencies.
• Maintain strong communication between staff and internal or external stakeholders
• Be flexible, adaptable to change, and perform all duties related to the general job function as assigned by supervisors. Performs duties in a safe and prudent manner as directed by supervisors.
• Attends staff meetings, trainings and professional deveopment as required.
• Demonstrates support for the school system and its vision goals and priorities.

Qualifications and Experience

• Bachelor's Degree in Facilities Management, Business Administration, or a related field
• Proven 5-10 years experience in facility management, preferably in an educational setting

Requirements:

• Excellent written and verbal communication skills, with the ability to effectively communicate and collaborate with diverse stakeholders
• Ability to maintain confidentiality and handle sensitive information with discretion
• Ability to work effectively both independently and as part of a diverse team.
• Strong organizational and time management with a keen eye for detail.
• Strong leadership and problem-solving skills
• Knowledge of relevant health and safety regulations
• Proficiency in using computerized maintenance management software
• Passion for education and a commitment to promoting the values and vision of our International school.
• Effective interpersonal skills, with an emphasis on communication and collaboration with a diverse variety of people and groups.
• Knowledge of computer network operations, Microsoft OfficePrograms: Excel, Word, Outlook, Access, or other comparable or similar software.
• Ability to multitask and prioritize effectively
• Flexibility to adapt to changing needs and priorities.
• Abilty to meet deadlines, assign tasks, and meet established goals and objectives.
• Customer service oriented
• Good general health, clean in attire and professional in appearance.
• Ability to be punctual and maintain regular attendance.