Facility Manager at Amani Advisory

Job Summary 

• Our Client is a property development and investment management company providing services such as Construction, Architectural Design, Investment advisory, Property and Facility management & agency.
• In this role, you are responsible for maintaining the condition and sale/leasing value of residential, commercial or industrial properties and primarily concerned with the day-to-day upkeep of a property's facilities and utilities.

Responsibilities

• Develop and implement a facility management program including preventative maintenance and life-cycle requirements.
• Conduct regular facilities inspections (bi-annual, pre-vacation, and post-vacation) and document reports.
• Draw up budgets for estate management, repair/maintenance/refurbishment of facilities based on quotes.
• Work with the Company Accountant to monitor expenses and payments.
• Develop and implement cost reduction initiatives.
• Supervise maintenance and repair of facilities and equipment by artisans and vendors within set timelines and deadlines.
• Oversee facility refurbishment and renovations.
• Coordinate and monitor activities of contract suppliers.
• Manage contractor and vendor relationships.
• Regularly review service contracts to ensure facility management needs are being met.
• Provide prompt responses to requests and issues from facility occupants.
• Generate and present regular reports and reviews of facility-related budgets, finances, contracts, expenditures, and purchases.
• Ensure compliance with health and safety standards and industry codes in the repair and maintenance of facilities.
• Advise on and monitor energy efficiency and general technical advisory.
• Oversee environmental health and safety at facilities.
• Ensure adequate security of the facilities.
• Respond to facility and equipment alarms and system failures.
• Prepare periodic and detailed reports on facility management activities to the management team.
• Maintain subcontractor/supplier information for the company.
• Manage materials/equipment inventory.
• Negotiate cost reductions, and maintain relationships with vendors/suppliers while continually scout for additional ones.
• Identify primary and alternate sources for each item needed and encourage suppliers to remain competitive to achieve the best value (quality, lead time, parts and service).

Person Specification

• B. Sc in any related field.
• 3 - 5 years’ experience in a similar role.
• Sound knowledge of HSE, procurement, electrical, and mechanical systems.
• Experience in construction, maintenance, and all facets of facility operation.
• Good computer and systems knowledge.
• Excellent written and verbal communication skills as well as excellent knowledge of MS Office (especially Excel, PowerPoint, and Word).
• Planning and organizational skills.
• Good teamwork.
• Excellent reporting skills.