Facility & Fleet Co-ordinator at ShepherdHill Security

Job Summary

• Responsible for the provision of an efficient and safe working environment for employees and their activities by using best business practices to manage resources, services and processes to meet the needs of the company.
• Moreso he/she oversees the day-to-day operations of the offices and all other operational sites. This includes ordering supplies, scheduling maintenance of the office’s equipment and machinery as well as managing contracts and service level agreement.

Duties and Responsibilities

• Manage all aspects of the office’s space/infrastructure planning (moves, adds, and changes to workstations) and provide answers, resources, and solutions as requested.
• Inspect and monitor use of company facilities & assets in all our locations /region.
• Maintain office efficiency by maintaining appearance of common areas, organizing procedures, handling correspondence and overseeing supplies and equipment.
• Oversee the day-to-day activities of the office and keeping management informed of performance with routine and requested reporting.
• Oversee and maintain office equipment for uninterrupted function, identify and fulfill office supply needs and maintain and manage vendors.
• Supervise the fleet management function (pool car drivers) to ensure that adequate transportation is provided for staff and for daily operations.
• Plan and review requests for vehicle maintenance and prepare vehicle maintenance schedule.
• Carry out vendor selection, manage data base/relationships with utility service providers for prompt provision of services
• Update facilities policy, procedures, processes and monitor adherence to all.
• Review and negotiate contract agreements for purchase requisitions in line with unit’s budget
• Develop and implement department’s annual budget while employing cost control methods
• Solicit and gather quotes, conduct analysis and comparison of quotes and process vendors’ invoices/bills for payment.
• Maintains records of inventory level, check periodically to determine needs and initiate actions to replenish stocks.
• Review & update processes and procedures for purchasing, storing and distributing consumables, stationery, utilities and physical assets
• Ensure finalization of all facility projects within timeline, budget & quality targets
• Manage refurbishment, renovations, building project and replenish office consumables
• Manage all auxiliary services such as cleaning, waste disposal, fumigation, generator maintenance, diesel, fuel and other utilities
• Manage all company’s assets, facilities and guest house/ residential apartments and entire facility across Nigeria
• Overseas operations, maintenance and repairs of building/structures, electricity fittings, and sewage systems/water supply and supervision of internal technical maintenance
• Participate in planning, development, and construction of new facilities, major capital renovations, and complex facilities upgrade and repair projects
• Review utilities consumption and strive to minimize costs
• Control activities like parking space allocation, waste disposal, building security etc.
• Handle insurance plans and service contracts