Facility Coordinator at One StepAhead Consulting

ROLE PURPOSE

• Supervise the maintenance team
• Maintaining maintenance records
• Coordinating building repairs
• Creating safety policies
• Developing and reviewing maintenance processes
• Fixing minor issues in appliances, office equipment or arranging for repairs when needed
• Ensuring compliance with health and safety regulations
• Check devices, structures and systems (e.g. fire alarms and air-conditioners) on a regular basis and identify needs for repairs and renovations.
• Arrange for regular maintenance of equipment and internal systems (e.g. heating system, alarms, security cameras)
• Check rooms and furniture to identify needs for repairs or renovations
• Design and oversee the schedule for cleaning and disinfecting the building
• Keep track of regular and ad-hoc facility expenses, such as proper waste disposal and recycling
• Coordinate building parking space allocation
• Keep track of regular and ad-hoc facility expenses
• Conduct market research and compare costs and benefits when evaluating new vendors
• Maintain an updated record of invoices from external partners (e.g. suppliers, insurance agents, security guards)
• Research new services and appliances to facilitate operations
• Ensure compliance with health and safety regulations

MINIMUM REQUIREMENT

• First degree in facility management, engineering, business administration, or relevant field
• Technical /practical mechanical and electrical experience
• Minimum of 5-10 years hands-on experience as a Facility Coordinator/Supervisor
• Relevant professional qualification e.g. IFM, PFM, IFMA, etc. will be a plus
• Well vast in facility management
• Knowledge of basic accounting and finance principles

SKILLS & COMPETENCIES

• Excellent communication skills
• Excellent organizational and leadership skills
• Good analytical/critical thinking
• Good marketing skills
• Ability to review and understand Leases.
• Knowledge of Microsoft and Facility management applications