Facility Coordinator at Mopheth Group

Duties and Responsibilities

• Oversee day-to-day facility operations across all locations.
• Supervise external service providers including security personnel, janitorial staff, electricians, plumbers, painters, and maintenance contractors.
• Conduct routine inspections to ensure cleanliness, functionality, and safety standards are upheld.
• Implement preventive maintenance schedules to minimize downtime and prolong the lifespan of equipment and assets.
• Coordinate repairs and maintenance tasks with minimal disruption to operations.
• Monitor utility consumption and recommend energy-saving strategies.
• Maintain accurate records of maintenance work, service contracts, inventory of tools, and spare parts.
• Ensure compliance with safety regulations and escalate hazards or risks as needed.
• Liaise with store managers to address specific location needs and ensure facilities support daily operations effectively.
• Prepare budgets and monitor expenditures related to facilities management.
• Prepare and present monthly reportsto senior management.

Key Performance Indicators (KPIs)
Your performance will be assessed every 3 months with the following Key Performance Indicators (KPIs) taken into consideration:
Preventive Maintenance Completion Rate:
Target: 95% of scheduled tasks completed on time:

• Maintain and update a preventive maintenance calendar.
• Track and ensure completion of recurring inspections and servicing.
• Reduce the number of unplanned repairs by proactive interventions.

Facility Downtime / Repair Turnaround Time
Target: Complete 90% of repairs within 24–48 hours

• Prioritize and respond quickly to repair requests.
• Monitor time from issue report to resolution across all sites.
• Minimize operational disruptions due to facility-related issues.

 Vendor & Contractor Performance:
Target: 90%+ of services delivered as per SLA:

• Regularly evaluate service quality of security, cleaning, and technical vendors.
• Maintain updated contracts and enforce performance standards.
• Resolve vendor-related issues promptly and document escalations.

Budget Adherence:
Target: Stay within 95–100% of the approved facilities budget:

• Track spending against forecasted maintenance and service costs.
• Identify cost-saving opportunities without compromising quality.
• Justify variances and seek approval for any overages.

Cleanliness & Safety Compliance Score (via audits)
Target: 90%+ score in internal/store manager audits:

• Ensure stores meet hygiene, safety, and cleanliness standards.
• Conduct regular site visits and surprise checks.
• Address deficiencies with corrective actions.

Attitude Toward Work and Adherence to Rules and Regulations:

• Pro-activenessand initiative in addressing work-related challenges
• Compliance with company policies and procedures
• Openness to feedback and demonstrated improvement based on feedback
• Willingness to mentor and support colleagues.

Requirements

• The candidates should possess a Bachelor's Degree / Master's Degree in relevant fields with 2 - 3 years work experience.