Facility Coordinator at EHA Clinics

Purpose of the position

•  The Facility Coordinator performs, plans, directs, coordinates, and controls all facility maintenance to ensure proper safety, sanitation,    and mechanical functions for the facilit including; grounds and equipment. The Facility Coordinator is responsible for the overall facility coordination, managing all building and equipment maintenance. 

What you’ll do 

The Facility Coordinator will support EHA Clinics predominantly to:

• Ensures day to day facility operations run smoothly
• Maintains physical space, ensuring a safe, clean, and functional environment.
• Conducts routine inspection on all plumbing facilities, electrical equipment, and water supply.
• Acts as liaison between employees and any outside contractors needed to resolve specialized problems.
• Drafts and implements preventive maintenance schedules for buildings and equipment.
• Ensures safety standards are followed throughout the facility.
• Participates in the emergency preparedness planning team, if needed.
• Responsible for managing a variety of vendors and services.
• Maintains the inventory of supplies; reorders as needed.
• Sending monthly invoices for all services offered and ensuring all payments are made. 
• Manages all stewards available on site
• Performs other related duties as assigned.
• Sending monthly reports on facility management and performance.

Professional Development

• EHA Clinics requires all staff to keep their knowledge and skills up to date
• S/he is expected to continue to learn throughout their career at EHA Clinics through continuing professional development (CPD). The professional body relating to specialist areas will have information on the type of CPD to be carried out and how much should be completed each year. 

Key Areas of Note 

• Ensure continuing education, training and development is undertaken to meet clinical    governance guidelines for Continuing Professional Development and a Personal Development Plan. 
• Keep up to date with relevant medical research, technology, and evidence-based medical practice by attending continuing education courses and professional meetings, reading journals, etc.
• Perform a variety of research and analysis tasks associated with the improvement of clinical care, medical diagnosis, and treatment where appropriate.

Requirements

• The requirements listed below are representative of the knowledge, skill, and/or ability required to successfully perform this job.
• B.Sc in Civil, Electrical or Mechanical, Engineering or any related field
• Excellent written and verbal communication skills
• Proficiency in Google Suite, with exceptional knowledge of Google Sheet and Google Slides
• Excellent time management skills and ability to multitask and prioritize work
• Knowledge of project and task management tools such as Asana, Redbooth
• Strong organizational and planning skills
• Attention to detail and problem-solving skills
• At least 2 years working experience in the field
• Certification in Facility Management and Project Management is preferred

Key Skills and Attributes

• Computer literacy
• Excellent communication
• Working under pressure
• Humane, empathetic, and supportive bedside manner
• Leadership and teamwork
• Problem solving and initiative
• Time management and organization
• Attention to detail