Facility Assistant at Total Child School

Duties

• Ensure the delivery of Facilities Management services to a high standard. Identifying opportunities that will continuously improve all aspects of FM operations
• To be responsible for all external contractors in the building on a daily basis, Cleaning, Maintenance, Catering, Plant Maintenance and Pest Control ensuring all SLA’s and KPI’s are maintained.
• Carry out building & meeting room checks on a daily basis, ensuring any issues are dealt with in a prompt and efficient manner.
• Update the Staff Floor Plans on a monthly basis and distribute to staff as required.
• The ordering and upkeep of the stationery that is used by the entire building. Includes placing weekly order also first point of call for all printer enquires and ordering the consumables.
• Assisting the Facilities department with office moves and other general adhoc projects.
• Ordering new furniture as and when required.
• Organisation of meetings: venue and welfare arrangements.
• Organise and maintain records for invoices, expenses and financial records.
• Act as point of contact for company departments and contractors ensuring lines of communication are maintained and regularly monitored such as email, mail, telephone and helpdesk.
• Ensure attending contractors onsite have authority to work and have provided the correct health and safety documentation to commence work. Record contractor activities onsite.
• Support and assist the Facilities Manager and the team with administration requirements.
• Liaise with service providers and contractors to ensure regular activities are undertaken e.g. recycling, courier services.
• Manage contractors, contracts and suppliers as directed to.

Requirements

• Interested candidates should possess an OND qualification with at least 3 years work experience.