Experienced Procurement Officer at Boch Systems Company Limited

Job Description

• The Procurement Officer (IT) is responsible for independently handling end-to-end procurement activities for IT hardware, software, cloud services, and IT-related solutions. The role ensures cost-effective sourcing, strong vendor management, compliance with procurement policies, and timely delivery of IT resources to support business operations.

Key Responsibilities

• Manage procurement of IT equipment such as laptops, desktops, servers, networking devices, and accessories.
• Procure software licenses, SaaS products, cloud subscriptions, and IT security tools.
• Source, evaluate, and recommend reliable IT vendors and service providers.

End-to-End Purchase Management

• Handle full procurement cycle: requisition, quotation, evaluation, purchase order, delivery, and documentation.
• Review and analyze quotations for cost, quality, and compliance.
• Ensure timely processing and closure of purchase requests.

Vendor Management

• Manage relationships with IT vendors and service providers.
• Negotiate pricing, delivery timelines, payment terms, and SLAs.
• Monitor vendor performance and ensure adherence to agreements.
• Resolve procurement-related disputes and escalate complex issues when necessary.

Contract & Compliance Management

• Support drafting and review of procurement contracts and SLAs.
• Ensure procurement activities comply with company policies and audit standards.
• Maintain proper procurement documentation for internal and external audits.

Budget & Cost Control

• Support IT procurement budgeting and cost planning.
• Identify cost-saving opportunities without compromising quality.
• Ensure purchases align with approved departmental budgets.

Inventory & Asset Coordination

• Work closely with IT department to track IT assets and lifecycle management.
• Ensure proper tagging, recording, and updating of IT equipment inventory.
• Monitor stock levels and initiate replenishment processes.

Reporting & Analysis

• Prepare weekly and monthly procurement reports (spend analysis, vendor performance, order tracking).
• Provide procurement insights to support decision-making and cost optimization.

Required QualificationsEducation

• Bachelor’s Degree in Supply Chain Management, Procurement & Logistics, Business Administration, Accounting or Finance, and Information Technology (added advantage)

Experience Requirements

• 3–5 years proven experience in procurement or supply chain management
• At least 2+ years specifically in IT procurement or technology purchasing
• Experience managing vendors, SLAs, and contract negotiations
• Experience using ERP systems and procurement software
• Strong track record of handling multiple procurement requests independently

Skills & Competencies

• Strong negotiation and vendor management skills
• Good understanding of IT hardware, software licensing, and cloud services
• Analytical and cost optimization abilities
• Strong documentation and reporting skills
• High integrity and compliance mindset
• Ability to work under pressure and meet tight deadlines
• Strong communication and stakeholder management skills