Executive Secretary at Olusco Group

Job Description

• Excellent time management and organization skills, especially the ability to prioritize and multitask
• Effective and professional communication abilities, including being able to communicate with all levels of employees, vendors and clients or guests
• Professional writing capabilities, including emails, memos, letters and other industry-related reports, documents and correspondence
• Great customer service and interpersonal skills
• Good computer skills, including basic troubleshooting skills and
• Familiarity with word processing software for creating and contributing to spreadsheets, drafting and sharing documents and creating engaging and informative presentations
• In-depth understanding of the industry or office they work in.

Responsibilities

• Answering phones and directing the calls to the correct people
• Greeting visitors and directing them to the appropriate place
• Managing multiple or complex calendars for meetings, travel and personal commitments
• Making travel arrangements for in-office professionals and a special visitors
• Sitting in on meetings to take minutes
• Creating memos, reports and agendas as needed
• Negotiating with suppliers and vendors to gather quotes, order supplies and maintain office inventory
• Preparing financial statements, invoices, letters and statements
• Disseminating memos, reports and other information to relevant colleagues.

Requirements

• Candidates should possess an HND / B.Sc Degree with 2 years experience.

Skills:

• Must have extensive knowledge with the use of Microsoft office, Excel in particular
• Must have basic knowledge of digital marketing
• Must have basic knowledge of canva apps, or alternative apps
• Extensive internet researcher
• Excellent communicator.