Executive Secretary at BluDive Technologies Ltd

Purpose

The Executive Secretary to the Chief Technology Officer (CTO) provides high-level administrative support, ensuring seamless operations within the CTO's office. The role includes managing communications, scheduling, and coordinating activities, while also acting as a liaison between the CTO and various internal and external stakeholders. The Executive Secretary must anticipate the needs of the CTO, maintain confidentiality, and handle tasks with discretion and efficiency to support strategic decision-making in a fast-paced tech environment.

Duties and Responsibilities

• Coordinate and prioritize the CTO's schedule, handling meetings, appointments, and travel while preparing and editing reports, presentations, and correspondence. Manage communications, screening calls and emails, and maintain organized filing systems for efficient access to key documents.
• Act as the primary liaison between the CTO and key stakeholders, both internally and externally, while managing confidential information with discretion.
• Draft and edit communications for the CTO’s review, ensuring clarity and professionalism.
• Support the CTO with special projects by tracking progress, following up with stakeholders, and ensuring deadlines are met. Serve as the central contact for all project-related communications and documentation.
• Plan and organize both domestic and international travel arrangements, ensuring seamless logistics that align with the CTO’s schedule. Coordinate executive events, conferences, and industry engagements, ensuring the CTO is fully prepared.
• Ensure the efficient operation of the CTO’s office by managing supplies, coordinating with other departments, and maintaining a professional environment. Oversee and accurately track budgets related to office expenses.
• Anticipate the CTO’s needs and offer proactive support to enable focus on strategic initiatives. Handle sensitive and confidential information with utmost discretion to maintain the CTO’s trust.

Key Requirements

• Minimum of 6 -8 years of experience in an executive assistant or executive secretarial role, preferably in the technology sector.
• Bachelor’s degree in Business Administration, Office Management, or related field.
• Strong organizational skills with the ability to multitask and prioritize tasks in a high-pressure environment.
• Excellent verbal and written communication skills, with the ability to interact professionally with all levels of the organization.
• High level of discretion and confidentiality in handling sensitive information.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office tools.
• Polished, professional demeanour with a strong sense of responsibility and integrity.
• Proactive approach to identifying issues and offering solutions, with a high degree of independence
• Willingness to adapt to changing priorities and manage tasks in a dynamic environment.

Pay: ₦250,000.00 - ₦450,000.00 per month