Executive Secretary at Adron Homes & Properties Limited

SUMMARY OF ROLE

The Executive Secretary monitors the strategic, operating and financial performance of the Group ensuring that the Group has aligned strategic plans as well as the diverse mix of experience, skills and capabilities needed to support effective delivery of strategies across all Directorates.

JOB FUNCTIONS:

• Provide a comprehensive administrative, legal and secretarial support to the Executive management of the legal and finance departments.
• Timely and accurate correspondence managementof all legal correspondence for both clients and contractors.
• He is to organise and maintain an electronic-filing database for all correspondence sent to Executive management.
• Effective management of travel plans and meetings of the office of the GMD/CEO.
• Effective administrative support for the GMD/CEO, Finance Executive Finance and the Directorate– including diary management and preparation of presentations papers, business speeches, and email correspondence.
• Responsible for and manages the legal risk mitigation of all operating entities within the organisation, offering strong commercial and corporate legal advice and support.
• Acts as liaison officer both in and out of office on matters that are highly confidential and sensitive.
• Researches, compiles, assimilates, and prepares confidential and sensitive documents, reads and screens incoming correspondence and reports; makes preliminary assessment of the importance of materials and organizes documents; handles some matters personally and escalating when need be.
• Composes letters and memoranda in response to inquiries and as directed.
• Acts as liaison between the Executive arm and the employees by transmitting directives, instructions and assignments and following up on the status of assignments.
• Produces a variety of reports in documents, charts, and graphs in final form.

ESSENTIAL SKILLS

• Organization skill
• Analytical skill
• Commercial awareness
• Customer service skills
• Business development prowess
• Public relations skills

EDUCATIONAL QUALIFICATION

• B.L(Qualifying Call to Bar Certificate).
• LL.B (Bachelor of Law) from a reputable and recognised Academic Institution.
• NYSC, discharge or Exemption Certificate.