Executive Personal Assistant at DBH Solutions

Description 

Direct priorities for the Executive Vice-President to ensure his time allocation leads to optimal business performance and increased efficiency.

Skills Required

• Personal organization and focus

• Excellent oral and written communication, as well as listening skills

• Proficient use of Microsoft Office Tools

• Social, networking skills + wits

• Intelligence and drive for optimum productivity

Requirement Summary

• Broad variety of administrative tasks which include: managing an active calendar of appointments, drafting email correspondence, completing expense reports

• Acting as a liaison with the EVP’s business partners, co-investors, and acquaintances

• Handled executive communications and correspondence - calls, emails, relationship management with internal and external stakeholders

• Act as a “gatekeeper” to successfully manage EVP’s time and office

• Research, prioritize and follow up on incoming issues and concerns addressed to the EVP

• Coordinate personal and professional errands for the EVP, maintaining strict confidentiality in official activities and capacity

• Edit, proofread and draft letters, articles, correspondence and statements from the EVP to external parties

• Maintain a comprehensive and well-organized calendar with reporting deadlines and filing systems for paper and electronic documents

• Manage day-to-day operations and administrative support

• Enhance internal processes with tools and standardized processes

• Research and development - for upcoming events, speeches, presentations

• Expense management and report

• Planning and coordination of meetings - internal and external

• Providing administrative support to the EVP overseeing a team of over 60 employees (full-time and contract)

• Evaluate and provide recommendations on performance, efficiency and profit maximization

• Design social media posts and website content to align with the EVP’s brand and public engagement