Executive Personal Assistant at Ajoke Group Limited

Responsibilities

• Act as the first point of contact for the CEO with internal and external clients
• Handle incoming requests and queries appropriately
• Manage the CEO’s diary, schedule meetings and appointments, and provide reminders
• Book and manage complex travel arrangements
• Develop and maintain an efficient documentation and filing system
• Produce reports, presentations, and briefs as needed
• Acting as a first point of contact for callers, dealing with emails and phone calls by responding, passing on messages or highlighting them for their manager’s attention
• Managing diaries and organising meetings and appointments, often controlling access to the manager/executive
• Booking and arranging travel, transport and accommodation
• Organising events and conferences
• Reminding the manager/executive of important tasks and deadlines
• Typing, compiling and preparing reports, presentations and correspondence
• Managing databases and filing systems
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers and clients
• Collating and filing expenses
• Miscellaneous tasks to support their manager, which will vary according to the sector and to the manager’s remit, eg completing some corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or conducting research.

Qualifications

• Interested candidates should possess an HND / Bachelor's Degree with 2-3 years experience.