Executive Assistant at Vines Realty

Responsibilities

• Provide administrative and logistics support to the MD while handling all duties with integrity, professionalism, and confidentiality.
• Manage day to day operational and administrative duties for the MD as required
• Maintains MD’s calendar by planning and scheduling meetings
• Prepare and preview hard copy and electronic mails on behalf of the MD; provide accuracy checks on basic data and documents requiring the MD’s signature
• Pro-actively coordinate, monitor and manage MD’s personal appointments and diary
• Ensure all documentation is appropriately filed for ease of reference and efficient retrieval Screen incoming calls and determine the level of priority while using caution in dispensing information
• Coordinate travel, logistics arrangement and itinerary preparation for local and international travels
• Attend to guests and clients requesting to see MD
• Attend meeting with the MD, take and distribute Minutes of Meetings when required
• Organize all aspects for offsite conferences and external events; including catering and transportation
• Work continuously to promote the culture of excellent customer service in supporting the MD achievement of desired objectives