Executive Assistant at VFD Group

Job Summary

• The Executive Assistant provides high-level executive, administrative and coordination support, who is an Executive Director with responsibility for strategic, governance and financialoversight across VFD Group Plc and its portfolio of businesses.
• The role manages the executive's schedule, engagements, correspondence andpriorities.
• It coordinates meetings and briefing materials, tracks decisions andactions through to completion, and is a key link between the the Board, theExecutive Management team, subsidiaries and portfolio companies, and external stakeholders.
• The role requires exceptional organisation, discretion, sound judgement and business literacy. It also requires the ability to handle confidential financial and transaction information in afast-paced, listed-company environment.

Responsibilities

• Executive Support and Diary Management
• Executive Correspondence and Communication
• Meeting Documentation, Action Tracking and Reporting
• Business Coordination and Executive Follow-through
• Executive Documentation and Information Management
• Stakeholder Engagement, Travel and Logistics
• Office Administration, Governance and Confidentiality

Requirements

• Bachelor's Degree in Business Administration, Management, Finance, Social Sciences, Humanities or a related discipline.
• Professional certification in Executive Assistance, Secretarial Studies, Business Administration, Project Management or a related field is an advantage.
• Additional training in corporate governance, executive administration or business management is desirable.
• At least 5 years' relevant experience in executive assistance, executiveoffice administration, personal assistance, corporate administration or arelated role.
• At least 3 years supporting a C-suite executive, CEO, MD, GMD or senior executive is strongly preferred.
• Experience in financial services, investment banking, asset management or a professional services firm is an advantage.
• Experience managing complex executive calendars, meetings,correspondence, travel and confidential information.
• Experience working with senior management, Board members, external stakeholders or high-level business engagements.

Technical/Functional Competencies:

• Executive and Administrative Management: Executive diarymanagement, meeting coordination, correspondence handling, travel andlogistics administration.
• Reporting and Documentation: Preparation of executive reports,presentations, minutes, briefing notes, Board/Committee materials andaction trackers.
• Business and Financial Literacy: Working understanding of financialstatements, investment and transaction terminology, and corporategovernance in a listed financial services group.
• Technology: Proficiency in Microsoft Office (especially Outlook, Word,Excel and PowerPoint), electronic calendars, collaboration platforms anddocument management tools.

Behavioural Competencies:

• Communication and Stakeholder Management: Professional written andverbal communication, interpersonal effectiveness and confidentengagement with senior executives, Board members and externalstakeholders.
• Organisation and Execution: Planning, prioritisation, attention to detail,deadline management and consistent follow-through to closure.
• Confidentiality and Professional Judgement: Discretion, integrity, soundjudgement and appropriate handling of sensitive and price-sensitiveinformation.
• Problem-solving and Adaptability: Ability to anticipate issues, managecompeting priorities and respond effectively to changing executivedemands.