Executive Assistant at Unno Health Group

Description 

• We are seeking an exceptionally well-organized and meticulous Executive Assistant to provide comprehensive support to the CEO. This role offers a unique opportunity to work closely with the leadership team, requiring the ability to manage multiple tasks in a fast-paced environment, with strong content creation and editing skills.

Main Responsibilities
Primary Contact & Communication Management:

• Act as the primary point of contact between the CEO and internal/external stakeholders, ensuring professional, timely, and confidential communication at all times.
• Manage incoming and outgoing communications, emails, and calls, filtering them based on priority and responding on behalf of the CEO when necessary.

Calendar & Travel Management:

• Organize and maintain the CEO's daily calendar, coordinating appointments, meetings, and events with precision to optimize time.
• Arrange domestic and international travel itineraries, including flights, accommodation, and logistics, ensuring smooth and efficient travel experiences.
• Accompany the CEO during travel, ensuring all engagements and events are meticulously planned and executed.

Content Creation & Editing:

• Collaborate with the CEO on content creation, including developing scripts, reports, presentations, and engaging social media materials for various platforms.
• Assist in drafting and editing high-quality reports, letters, presentations, and business communications, maintaining accuracy and attention to detail.
• Ensure the CEO's presentations and public-facing materials are polished, creative, and impactful.

Document Preparation & Management:

• Prepare and review all types of documents, reports, and presentations, ensuring professionalism and thoroughness before distribution.
• Maintain an organized system for document management, ensuring the CEO has easy access to all relevant materials.

Project & Task Management:

• Support the CEO in managing ongoing projects by ensuring timelines are met, progress is tracked, and team members are updated.
• Assist with key research tasks to gather information for strategic decisions, compiling relevant data and insights for the CEO.
• Ensure that follow-ups on tasks are completed and provide reminders for deadlines.

Stakeholder Liaison:

• Build and maintain strong relationships with key stakeholders, clients, and team members, ensuring seamless communication and collaboration.
• Serve as the CEO’s representative in meetings when necessary, and take detailed notes for post-meeting action plans.

Travel & Event Support:

• Provide support for any company events, meetings, or conferences, coordinating logistics and managing agendas on behalf of the CEO.
• Participate in trips to ensure meetings and engagements are well-prepared, while handling any arising issues during travels.

Requirements

• Bachelor’s Degree in Business Administration, Communications, or a related field.
• 3+ years of experience in a similar administrative or executive assistant role.
• Strong organizational skills with the ability to manage multiple tasks and projects effectively.
• Exceptional verbal and written communication skills.
• Proficiency in content creation, editing, and social media management.
• Ability to work and execute tasks with minimal supervision.
• Meticulous attention to detail and ability to maintain a high level of accuracy.
• Excellent time management skills and ability to prioritize tasks.
• Ability to handle sensitive and confidential information with professionalism.
• Strong interpersonal skills and the ability to collaborate with multiple stakeholders.
• Flexibility to travel and adjust to varying work hours as needed.