Executive Assistant to the MD at WorQulture

Responsibilities

• Maintain the General Managing Director's calendar, including scheduling appointments, meetings, and conferences.
• Prioritize and manage conflicting demands, ensuring the Director's schedule is optimized for maximum productivity.
• Send meeting reminders and coordinate logistics for internal and external meetings.
• Handle all incoming and outgoing correspondence, including emails, letters, and phone calls, in a professional and efficient manner.
• Draft, proofread, and edit documents, presentations, and reports as required.
• Act as a liaison between the Director and internal/external stakeholders, maintaining strong lines of communication.
• Arrange travel accommodations, including flights, accommodation, and ground transportation, ensuring a seamless travel experience.
• Prepare detailed itineraries and travel packs for the Director's business trips.
• Monitor travel expenses and process expense reports in a timely manner.
• Organize and coordinate meetings, conferences, and events, both internally and externally.
• Prepare meeting agendas, collate and distribute necessary documents, and record meeting minutes.
• Ensure meeting rooms are set up with required equipment and supplies.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Maintain a systematic and organized filing system, both physical and electronic, ensuring all documents are easily accessible.
• Build and maintain positive working relationships with internal and external stakeholders, including staff, clients, and partners.
• Act as a point of contact for the General Managing Director, efficiently handling inquiries and resolving issues where appropriate

Requirements

• Bachelor's degree in Business Administration, Communications, or a related field (preferred).
• Minimum 5 years Proven experience as a Personal Assistant, Executive Assistant, or similar role, supporting high-level executives.
• Exceptional organizational skills, with the ability to manage multiple tasks and prioritize effectively.
• Strong verbal and written communication skills, with a keen eye for detail.
• Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Demonstrated ability to maintain confidentiality and handle sensitive information.
• Excellent time management skills, with the ability to work under pressure and meet tight deadlines.
• Proactive and resourceful, with a problem-solving mindset.
• Flexibility to work outside regular business hours, if necessary.
• Professional demeanor, with strong interpersonal and relationship-building skills.