Executive Assistant to the MD / CEO at Tantalizers PLC

Job Description

• The Executive Assistant we are in need of will work directly with the Managing Director/CEO and will be responsible for supporting the planning, administration, communication, reporting and following up the needs of the Managing Director/CEO, undertaking a variety of tasks to support hervision, strategy and tactics.
• You are responsible for filtering and triaging inbound communications in line with business objectives and priorities working with other Executive Managment Committe members andDepartmental Managersto ensure on-time execution.

Responsibilities & Duties

• Manage emails, information, and other communications; answer where possible – highlight and prioritise those that need MD/CEO attention.
• Plan and maintain MD/CEO’s calendar and recurring tasks, arrange appointments, organise and set agendas and action points for all hermeetings.
• Act as ‘follow-up Manager’ across the Board and Senior ManagementTeam to ensure that a wide range of agreed actions are being executed.
• Type up notes, emails, presentations and reports; circulate and file information
• Maintain strict confidentiality with sensitive information, financial documents, records and MD/CEO personal matters
• Provide "Gatekeeper and Gateway" role, creating win-win situations for direct access MD/CEO's time and Office.
• Prepare ready Conference Room and Organize meetings for Board/Senior Management and Investors and compile meetings Agenda/Materials.
• Sort, screen, review and distribute incoming and outgoing mails; prepare, compose and ensure timely responses to a variety of routine written enquiries.
• Schedule and organised travel meetings, seminars, conference calls and webinars.

Requirements

• B.Sc Degree / HND in a related field or equivalent experience·
• 4 - 8 years relevant work experience.
• Highly skilled in Microsoft applications; Outlook, Word, Excel and Power Point·
• Ability to handle confidential information with discretion is a MUST·
• Effectively communicate with Executives, Board members, Senior Management Staff, Managersand employees.·
• High level of organizational, time management and customer relations skills
• .Strong time management and effective organisational skills, with the ability to think· laterally, work under pressure and achieve work deadlines in an environment of competing priorities.
• Strong interpersonal communication and negotiation skills, including the ability to· interact effectively with people of diverse cultures and backgrounds. Excellent written and oral communication skills (in person, on phone, email, etc.)
• Outstanding attention to detail.