About the Role
We are seeking an exceptional Executive Assistant to the Managing Director, a highly organized, proactive, and emotionally intelligent professional who thrives in a fast-paced environment.
This role is for a true self-starter, someone who anticipates needs, solves problems independently, and ensures the Managing Director operates at maximum effectiveness.
If you are a polished communicator, deeply professional, and able to manage competing priorities with grace and maturity, we would like to meet you.
Key Responsibilities
You will be responsible for enabling the MD to focus on high-level strategic work by delivering world-class executive support, including:
- Managing a complex and dynamic calendar with zero conflicts.
- Coordinating high-level meetings, travel schedules, and stakeholder engagements.
- Preparing polished reports, briefs, board documents, presentations, and correspondence.
- Tracking action items, projects, and follow-ups to ensure timely execution.
- Managing internal and external communication on behalf of the MD.
- Ensuring confidentiality, professionalism, and accuracy in all tasks.
- Liaising with executives, partners, and stakeholders with tact and diplomacy.
- Anticipating needs and resolving issues proactively before they escalate.
As a successful hire, you will
- Reduce the MD’s administrative workload by 30–40% within the first 90 days.
- Maintain a 100% accurate schedule with zero missed or conflicting appointments.
- Deliver error-free documentation at least 95% of the time.
- Coordinate 5–10 strategic projects annually with excellent execution.
- Build trust and positive rapport with internal and external stakeholders.
- Protect confidential information with absolute discretion.
What We Are Looking For
- A polished communicator
- A proactive, independent self-starter with strong initiative.
- Highly organized and detail-oriented.
- Excellent written and spoken communication skills.
- Smart, resourceful, and capable of thinking ahead.
- Emotionally intelligent, mature, and composed under pressure.
- Loyal, trustworthy, and committed to high standards of excellence.
- Tech-savvy and confident using productivity and collaboration tools.
Required Experience & Competencies
- Minimum of 3–5 years’ experience supporting a C-Suite leader
- Demonstrated track record of managing complex calendars and confidential work.
- Strong writing, research, and documentation skills.
- Advanced proficiency in Microsoft Office Suite and digital productivity tools.
- Experience coordinating meetings, travel, events, and executive projects.
Interested and qualified candidates should submit their CV and a brief introduction email outlining why they are a good fit for this role to recruitment@ojatee.com using the job title as the subject of the email before or by COB on Tuesday, 2nd December, 2026
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