Executive Assistant to the Managing Director at Kolomoni Microfinance Bank

The Role

• The Executive Assistant will serve as the primary point of coordination for the Managing Director's office, ensuring efficient day-to-day operations, seamless stakeholder management, and effective execution of strategic priorities.
• This role requires a highly organized, proactive, and discreet professional who can manage multiple priorities while maintaining the highest standards of professionalism and confidentiality.

Key Responsibilities

• Manage the Managing Director's calendar, meetings, and appointments.
• Coordinate executive meetings, board sessions, and stakeholder engagements.
• Prepare meeting agendas, reports, presentations, and briefing materials.
• Draft and manage correspondence on behalf of the Managing Director.
• Track action items and ensure timely follow-up across departments.
• Conduct research and prepare executive summaries on business and industry matters.
• Coordinate travel, accommodation, and logistics arrangements.
• Manage executive-level relationships with regulators, partners, vendors, and other stakeholders.
• Maintain confidential records, files, and documentation.
• Support strategic initiatives and special projects as assigned.

Requirements

Qualifications:

• Bachelor's Degree in Business Administration, Management, English, Law, or a related discipline.
• Professional certifications such as CIPM, ICSAN, or related qualifications will be an added advantage.

Experience:

• Minimum of 3–5 years' experience in an Executive Assistant, Personal Assistant, Office Management, or similar role.
• Experience supporting senior executives or C-suite leaders is strongly preferred.
• Previous experience within banking, financial services, or other regulated industries will be an advantage.

Required Skills & Competencies:

• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• High level of discretion and confidentiality.
• Exceptional attention to detail.
• Strong stakeholder management and interpersonal skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and under pressure in a fast-paced environment.
• Strong presentation development and report-writing skills.