Executive Assistant to the Group Managing Director at First Ally

As the Executive Assistant to the Group Managing Director, this person works closely with the GMD, performing basic duties as answering phones, screening visitors, making travel arrangements, preparing reports, filing and organizing documents, recording meeting minutes, performing basic bookkeeping tasks and Ultimately contribute to the efficiency of our business by providing personalized and timely support to the GMD

Responsibilities

• Receive guests and clients on behalf of the GMD.
• Answer all incoming calls and messages.
• Manage the calendar of the GMD, book appointments, flights and schedule meetings for the GMD.
• Type, sort and distribute documents appropriately.
• File and organize documents within the office of the GMD efficiently.
• Provide general administrative support.
• Filing and retrieving corporate records, documents, and reports.
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Ensure at all times the neatness, tidiness and organization of the office of the GMD.
• Manage expenses within the office of the GMD.
• Dispatch memos to various offices in the organization on behalf of the CEO.
• Remain courteous and cordial to all internal and external guests.
• Performs other duties as assigned.