Executive Assistant to the Executive Director at Peridot Forte Solutions Consulting

SUMMARY:

The role holder will manage the ED’s workload and free up valuable time to attend to urgent strategic and tactical issues in the organization.

RESPONSIBILITIES: 

Administration

• Manage internal and external official documentation (including hard copy files) and correspondences on behalf of or at the instruction of the Executive Director. 
• Relieve the ED of administrative details by scheduling appointments, receiving calls, and responding to requests for information and other routine external requests 
• Attending and taking minutes of the Director’s meetings. 
• Coordinate the calendar, travel, meetings, and schedule arrangements for the Executive Director. 
• Coordinate operations of the Executive Director’s office.
• Coordinate Executive Director’s diaries, prioritizing and resolving conflicting diary appointments.
• Attend events and meetings on behalf of the ED where required. 
• Preparation of letters, presentations, and reports at mutually agreed timelines with the ED
• Liaise/work with the Administration department in planning and organizing trips involving the ED 

Stakeholder Management 

• Engages both internal and external stakeholders on behalf of the Executive 
• Liaising with vendors on behalf of the ED where required. 
• Creating reports as deemed required for decision-making.

REQUIREMENTS 

• First Degree in a related discipline. 
• 3 years of relevant work experience.
• Very good working knowledge of MS Excel and other MS Office applications
•  Excellent Communication Skills (Oral and written) 
• Excellent analytical and problem-solving skills 
• Ability to Multitask 
• Strong prioritization and organizational skills. 
• Attention to Details