Executive Assistant to the Director at Stella Maris High School

Job Description

• We are looking to hire a professional Executive Assistant for its Director. The Executive Assistant will be responsible for managing the schedules and communications of the Director.
• be successful in this role, you should be well-organized and have great time management skills.

Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners.
• Manage information flow in a timely and accurate manner.
• Manage executives’ calendars and set up meetings.
• Make travel and accommodation arrangements.
• Rack daily expenses and prepare weekly, monthly or quarterly reports.
• Oversee the performance of other clerical staff.
• Act as an office manager by keeping up with office supply inventory.
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings.
• Screen and direct phone calls and distribute correspondence.
• Organize and maintain the office filing system.

Qualifications and Requirements

• Bachelor's Degree in a relevant field.
• At least 3 years work experience.
• Previous work experience as an Executive Assistant, Personal Assistant or similar role.
• Excellent MS Office Suite knowledge.
• Outstanding organizational and time management skills.
• Familiarity with office gadgets and applications (e.g., e-calendars and copy machines).
• Maintaining comprehensive and accurate records.
• Excellent verbal and written communications skills.
• Discretion and confidentiality.