Executive Assistant to the Chief Internal Auditor at Benin Electricity Distribution Plc. (BEDC)

This is an administrative and supervisory position providing support and assistance to the Chief Internal Auditor and other staff to enhance their effectiveness at work in every area of the company’s business.

Activities:

• Manage Chief Internal Auditor’s appointments by planning and scheduling meetings, conferences, teleconferences, and travel.
• Prioritize Chief Internal Auditor's business and meetings commitments, knowing which meetings to accept, decline, defer etc based on an understanding of the urgency or importance of the meetings
• Take notes and minutes at management meetings and distributed later to different units and officers for action and subsequent closures
• Read and analyse incoming mail, documents and, reports to determine their significance and distribute them to appropriate officers of the company for action
• Prepare and edit presentations, communications and, other documents for the MD after collating information from relevant units and departments
• Follow up on contract and regulatory requirements initiated by management to ensure compliance and prepare regular progress reports.
• Perform administrative and supervisory duties including coordinating office management activities
• Liaise with relevant stakeholders, internal or external, on business requirements, collate replies and prepare summaries for the MD
• Carry out research and analyse changes in regulatory and statutory matters that may affect the company’s business and report to the MD
• Receive and interact with MD’s visitors and liaise with internal staff at all levels
• Supervise, coach and train lower-level staff
• Carry out procurement activities on MD’s instructions
• Any other duties as may be assigned to you by your manager.

Accountabilities:

• Documented CIA’s appointments for at least two weeks
• Minutes of meetings distributed to all concerned
• Monthly activity report
• Context: An Electricity Distribution Company in a highly regulated sector of the economy with serious concern for effective processes and outcomes, a diversified workforce of technical and professional staff to provide excellent administrative support services to management and staff.

Qualifications / Experience / Skills

Qualifications:

• Minimum of University Degree and good communications skills in addition to strong interpersonal skills and the ability to work with a wide range of people from different backgrounds.

Experience:

• 2 years’ experience in as Executive Assistant
• Ability to use basic computer software.

Skills:

• Interpersonal skills and excellent relationship
• Excellent prioritization competency
• Strong analytical skills and data interpretation capability
• Strong regulatory and compliance knowledge
• Highly organized, able to work independently,
• Analytical Skills
• Strong negotiating skills.