Executive Assistant to the CEO at Venture Women Fund

Summary

• Responsible for providing professional and high-level administrative support to the GMD and teams reporting to him by performing a wide variety of responsible, analytical, and administrative duties to ensure cross-organizational coherence and effectiveness.

Duties and Responsibilities

• Manage executive schedule and act as a liaison for the executive team
• Prepare reports, presentations, and data, as well as maintain files, records, and correspondence for meetings
• Manage tender document administration
• Review and liaise with the legal team on all legal issues
• Handle confidential information; organize and maintain files
• Manage the information flow to the GMD this will involve gathering and distributing information to the business and various stakeholders, acting as the first point of contact for internal and external requests
• Demonstrate business acumen and critical / creative thinking to anticipate internal and external stakeholder needs and requests
• Manage the GMD’s work schedule / diary including calendar and emails
• Coordinate meetings and organize corporate / executive events
• Making and booking travel arrangements nationally and internationally
• Conduct general administrative duties such as mailing, scanning, correspondence, meeting minutes, conducting and responding to calls, in addition to managing confidential materials
• Other ad hoc duties as requested.

Educational Qualifications and Requirements

• Bachelor’s degree in any field
• 4 - 5 years’ relevant work experience
• Experience in Power & Energy sector is a Plus
• Strong knowledge of Microsoft Office suite : Outlook, Excel, and Word, in addition to corporate-level enterprise tools, such as Smart sheet.
• Gender: Male is preferred.

Knowledge and Skills:

• Strong creative and analytical thinking.
• Administrative and Organizational Skills.
• Information Management Skills
• Outstanding communication skills both written and verbal.