Executive Assistant to the CEO at The People Impact Company

 Objective/ Purpose

• Provide excellent executive support to the CEO in a high paced environment.
• The role is responsible for assisting the CEO with their daily business and Tasks.
• To help with Time Management/ daily management of Administrative and other miscellaneous Tasks.
• The role helps the CEO manage her work schedule hence giving her time to focus on other strategic duties which directly increases the CEO’s productivity.
• The role is responsible for taking smart managerial decisions on behalf of the CEO.
• The role is responsible for acting as first point of contact to the CEO within and outside the Organization.

Grade

3

REPORTING RELATIONSHIPS

Functionally Reports To

CEO

WORKING RELATIONSHIPS

Internal

Job Duties/ Responsibilities/ Accountabilities

• To help with Time and daily management of schedules
• Maintaining and developing office filing system
• Act as a gatekeeper to the CEO
• Arranging travel arrangements and also travelling  with the CEO
• Setting up meetings and taking appointments
• Create a workable schedule for the CEO
• Take notes at meetings and scheduled appointments.
• Carry out research and make presentations
• Track and monitor Administrative Expenses.

JOB SPECIFICATION/QUALIFICATION

Education Qualification:     

First degree in Any Field ( Business Administration or Social Sciences Preferred)

Experience

Minimum of 5 years experienceworking as anExecutive / Personal Assistant preferably at top-tier and Fast paced Company.

KEY COMPETENCIES REQUIREMENTS:

Functional/ Technical/ Competence Requirements:

• Extremely Proactive individual with ability to priotize tasks.
• Experience working with High networth and top tier clients
• Strong Managerial skills with ability to takesmart  decisions.
• In depth knowledge of Experiential and Events Industry
• Strong analytical skills with the ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy

Behavioural:

• Must be flexible and results oriented
• Must have excellent communication skills.
• Must be willing to work with and learn new technologies
• Must be action oriented with excellent follow through
• Accountability.
• Attention to details.
• Ability to work long hours under intense pressure
• Excellent Interpersonal skills

WORK CYCLE (HOURS/ DAYS):

Monday - Friday (9.00 am - 5.00 pm)

Role will require frequent late hours and fast paced, busy schedules, as expected in an Events Company.