Executive Assistant to the CEO at Proten

Job Summary

• Our client is seeking a highly organized and proactive male Executive Assistant to provide high-level executive support to the CEO, manage priorities, coordinate engagements, track key decisions and delegated tasks, and ensure timely follow-through across the organization.

Key Responsibilities

• Manage the CEO's calendar, appointments, meetings, and engagements end-to-end.
• Prioritize and coordinate meeting requests based on urgency, relevance, and CEO priorities.
• Prepare agendas, briefing notes, presentations, and other materials ahead of key meetings.
• Manage and triage the CEO's email inbox and correspondence.
• Draft, proofread, and send correspondence on behalf of the CEO.
• Track pending approvals, requests, delegated tasks, and action points to ensure timely closure.
• Coordinate local and international travel arrangements, including flights, hotels, visas, and itineraries.
• Liaise with Finance and other stakeholders on requisitions, payments, refunds, and reimbursements.
• Prepare daily/weekly summaries of key priorities, meetings, pending decisions, and outstanding actions.
• Support Board, Executive Committee, Management, and other senior-level meetings.
• Coordinate with Board members, Company Secretary, vendors, consultants, and other key stakeholders.
• Maintain accurate executive records and provide administrative support on special projects.

Requirements

• Bachelor's Degree in Business Administration, Management, Social Sciences, Communications, or a related discipline.
• 3–5 years of experience providing executive support to a CEO, MD, ED, or C-suite executive.
• Experience supporting Board, Executive Committee, or senior management meetings is an advantage.
• Demonstrated experience managing complex calendars, executive correspondence, travel, approvals, and competing priorities.
• Excellent written and verbal communication skills.
• Strong organizational, time-management, and stakeholder management skills.
• High level of discretion, confidentiality, emotional intelligence, and executive judgment.
• Strong proficiency in Microsoft Office and digital productivity tools.
• Excellent problem-solving, planning, coordination, and multitasking abilities.

Benefits

• Annual Leave Allowance
• HMO
• Pension
• Communications Allowance.