Executive Assistant to the CEO at Jenniez School of African Interior Design

Responsibilities

• Assist the CEO in the timely management of communications; including written, telephone, email, and voicemail.
• Compose and edit letters, documents, emails, proposals and ensure follow up with those that require answers, responses, and written replies.
• Assist in the management and organization of the CEOs calendar by scheduling appointments, meetings, engagements, and daily activities, including running errands.
• Manage and coordinate travel for both business and personal arrangements.
• Spend time and become familiar with all aspects of business and residence.
• Assist in screening calls, email, transmittals, and visitors.
• Prepare agendas, attend meetings, and transcribe correspondence from handwritten notes.
• Coordinate onsite meetings, luncheons, coffees, in-house events.
• Assist in file organization via Dropbox.
• Assist in CRM input and edit (customer relation management).
• Coordinate direct email campaigns (or ability to learn email campaigning).
• Coordinate the hosting of in-house events.
• Edit WordPress web site (or ability to learn WordPress).
• Greet and check-in clients and other guests for meetings and events.
• Perform variety of office and personal errands.
• Coordinate and manage vendors and contractors at office and/or residence.
• Conduct ad-hoc research.
• Create content and write scripts for social media pages of the CEO.

Requirements

• Interested candidates should possess a Bachelor's Degree with 3 - 5 years experience.