Salary:₦300,000 – ₦350,000 NET
Work Cycle: Monday – Friday
Job Summary
To provide high-level administrative, organizational, and strategic support to the Managing Director / CEO, ensuring the effective management of executive priorities, schedules, communications, and key business activities.
The Executive Assistant serves as a trusted partner to the CEO, enabling effective decision-making and seamless day-to-day operations through proactive planning, discretion, professionalism, and exceptional attention to detail. The role acts as a central coordination point between the CEO, COO, department heads, external stakeholders, and business partners, ensuring information flows efficiently and executive actions are followed through to completion.
The position plays a critical role in protecting the CEO\'s time, improving executive effectiveness, and supporting the achievement of organizational objectives through strong administration, communication, and stakeholder management.
Key Responsibilities
Executive Calendar & Schedule Management
- Manage and coordinate the CEO\'s calendar, appointments, meetings, and engagements.
- Prioritize meeting requests and schedule activities in line with the CEO\'s strategic priorities.
- Anticipate scheduling conflicts and proactively implement solutions.
- Coordinate travel schedules, accommodation, transportation, and related logistics.
- Ensure the CEO is adequately briefed and prepared for meetings and engagements.
Executive Correspondence & Communication
- Draft, review, and manage correspondence, reports, presentations, speeches, and official communications on behalf of the CEO.
- Screen incoming communications and prioritize responses appropriately.
- Prepare briefing documents, summaries, talking points, and executive updates.
- Maintain professional communication standards in all internal and external engagements.
- Ensure timely responses to key stakeholder communications.
Meeting Coordination & Executive Support
- Organize executive, management, and board-related meetings.
- Prepare meeting agendas, documentation, presentations, and supporting materials.
- Attend meetings as required, record minutes, and document decisions and action items.
- Distribute meeting minutes and action trackers within agreed timelines.
- Monitor follow-up actions and ensure completion by responsible individuals.
Stakeholder & Relationship Management
- Serve as a key liaison between the CEO, COO, department heads, clients, partners, regulators, and other stakeholders.
- Facilitate communication across departments to support timely decision-making.
- Coordinate requests, approvals, and information flow on behalf of the CEO.
- Build effective working relationships with internal and external stakeholders.
Confidential Records & Information Management
- Maintain strict confidentiality regarding executive, business, financial, and personnel matters.
- Organize and maintain executive records, files, reports, and documentation.
- Ensure important documents are securely stored and readily accessible when required.
- Manage document control and version tracking for executive office records.
Administrative & Operational Support
- Prepare reports, presentations, dashboards, and business updates for executive review.
- Track strategic initiatives, executive projects, and business priorities.
- Support planning and coordination of executive events and corporate engagements.
- Monitor deadlines, commitments, and deliverables assigned by the CEO.
- Ensure smooth functioning of the Executive Office at all times.
Executive Follow-up & Performance Coordination
- Track decisions, commitments, and action items arising from executive meetings.
- Follow up with department heads on agreed deliverables and deadlines.
- Support the CEO and COO in monitoring organizational priorities and strategic initiatives.
- Escalate delays, risks, or unresolved matters requiring executive attention.
Performance Indicators (KPIs)
Process — How the Work is Done
- Zero avoidable scheduling conflicts in the CEO\'s calendar.
- Executive correspondence managed accurately and promptly.
- Meeting agendas and supporting documents prepared ahead of scheduled meetings.
- Minutes and action trackers circulated within twenty-four (24) hours of meetings.
- Follow-up actions monitored and tracked to completion.
Output — What is Produced
- Accurate schedules, travel plans, and executive calendars.
- Professional correspondence, presentations, reports, and briefing materials.
- Well-organized executive files, records, and documents.
- Timely meeting minutes, action logs, and progress reports.
- Effective executive-office administration and stakeholder coordination.
Outcome — Business Impact
- CEO\'s time optimized for strategic priorities and business growth activities.
- Improved communication and coordination across the organization.
- Enhanced executive productivity and decision-making effectiveness.
- High levels of trust, discretion, and executive-office professionalism maintained.
- Positive feedback from internal and external stakeholders regarding responsiveness and support.
Education
- Bachelor\'s degree in Business Administration, Public Administration, Management, Communications, Secretarial Administration, or a related discipline.
- Professional certification in Executive Assistance, Secretarial Practice, Office Administration, Project Coordination, or Business Support is an advantage.
Qualifications & Experience
- Minimum of 2–5 years\' experience supporting senior executives or C-suite leaders.
- Experience in a fast-paced corporate, professional services, media, or client-facing environment is preferred.
- Proven experience managing executive schedules, correspondence, and stakeholder relationships.
- Demonstrated ability to handle confidential information and operate with a high degree of professionalism and discretion.
- Strong proficiency in Microsoft Office applications, presentation development, and business communication.
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