Executive Assistant to Managing Director at FIRST E&P Limited

Responsible for offering high-level support to the Executive Director and overseeing the end-to-end administration of the office. Serves as the primary point of contact for internal and external parties on all matters pertaining to the Office of the Managing Director. The ideal individual will have the ability to exercise good judgment in a variety of situations, maintain a realistic balance among multiple priorities and handle a wide variety of activities and confidential matters with discretion.

Key Accountabilities:

• Anticipates and provides a high level of initiative and support to the Managing Director.
• Applies strategic business thinking to support the Managing Director across different functions within the business.
• Provides comprehensive diary management, using initiative to resolve conflicts and exercise judgment on priorities.
• Manage documents electronically, including letters, memos, itineraries, status reports, presentations, spreadsheets and other related documents.
• Maintains the highest level of confidentiality in handling files, email, and other sensitive information for the executives and in all aspects of the role.
• Schedule travels, arrange meetings and be responsible for handling information requests and staff requests.
• Work closely and effectively with the Managing Director and ensure he is well informed of upcoming commitments and responsibilities, following up appropriately.
• Completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Managing Director's deliverables.
• Conduct research to support the Managing Director as well as develop information packs for presentations and meetings.
• Collate and aggregate reports from the various units for the Managing Director’s use.
• Perform other related tasks as may be required by the Managing Director.
• Assist with daily administrative duties and complete a broad variety of administrative tasks.
• Build relationships crucial to the success of the organization, and manage a variety of special projects for the Managing Director
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures

Qualification and Experience

• Bachelor's degree required
• Minimum five years’ experience of providing support for C-Level Executives.
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat

Desired Attributes:

• Strong organizational skills that reflect ability to plan, perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of client service and response.
• Very strong interpersonal skills and the ability to build relationships within and outside the organization.
• Expert level communication skills both verbal and visually.
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Very strong records keeping and filing skills.
• Flexible, Resourceful & Trustworthy
• Assertive and consistent
• Demonstrate personal discipline.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Ability to out-think briefs for problem-solving
• Ability to perform and deliver under pressure with minimal supervision in a faced paced environment.