Executive Assistant to CEO (Personal + Business Support) at Univacity

Job Description

• We are hiring an Executive Assistant to the CEO to support both business execution and select personal/admin needs.
• You’ll help keep the CEO organized, focused, and moving fast—owning schedules, communications, follow-ups, and operational details with high accuracy and discretion.
• This role is ideal for someone who is detail-oriented, sharp, calm under pressure, and exceptionally organized, with strong communication skills and comfort working with modern tools.

Key Responsibilities
Executive Support:

• Manage daily calendar: scheduling, rescheduling, confirmations, and agenda preparation
• Book meetings and calls; coordinate across multiple time zones
• Track priorities, deadlines, and deliverables; send reminders and follow-ups
• Prepare meeting briefs, notes, action items, and follow-through

Communication & Admin:

• Manage inbox: triage, respond on behalf of CEO, draft professional emails
• Maintain documents, reports, and templates (Docs/Word)
• Create and update spreadsheets (Excel/Google Sheets) for tracking and reporting
• Keep CRM updated and accurate; support business development workflows

Execution & Errands:

• Support execution of executive tasks and light operations
• Run occasional personal errands and logistics (as needed)
• Coordinate travel, bookings, and reservations (if required)

Requirements
Required Skills / Tools:

• Google Workspace or Microsoft Office (Docs/Word, Sheets/Excel, Calendar)
• Spreadsheets: formulas, filters, structured tracking
• CRM experience (HubSpot, Zoho, Salesforce, or similar)
• Tech-savvy: learns tools quickly, sets up workflows, uses reminders/automation
• Basic understanding of business development processes is a plus

What We’re Looking For:

• Highly detail-oriented with strong ownership and follow-through
• Soft-spoken, professional, and emotionally intelligent communicator
• Excellent time management and ability to prioritize independently
• Strong writing skills (email drafting, documents, summaries)
• Comfortable with analytics/tracking and reporting

Nice to Have:

• Previous experience as an Executive Assistant / PA to a founder or C-level leader
• Experience with meeting minutes, client coordination, and pipeline follow-up
• Familiarity with tools like Notion, Trello/Asana, Slack, Zoom/Meet

Working Style / Expectations:

• High confidentiality and discretion
• Strong responsiveness during working hours
• Proactive: spots issues before they become problems
• Organized and consistent in documenting tasks and updates

Salary
N70,000 / Month.