Executive Assistant at The HR Hub Nigeria

Role Overview

• As Executive Assistant, you will serve as a trusted partner to the Chief Executive Officer, helping maximize effectiveness across both professional and personal commitments.
• Your mandate is to create leverage for the CEO by managing priorities, coordinating schedules, driving follow through, and ensuring that important matters are handled efficiently and professionally.
• This includes supporting business responsibilities, strategic initiatives, stakeholder engagement, and selected personal and family related matters that enable the CEO to remain focused on leading and growing the company.
• You will work across every function within Pika and engage regularly with external partners, customers, investors, service providers, and other stakeholders.
• This role requires exceptional organization, discretion, judgment, initiative, and the ability to execute without constant supervision.

Core Objectives

• Maximize the effectiveness and productivity of the CEO
• Ensure critical priorities are organized, tracked, and executed
• Improve coordination and communication across teams and stakeholders
• Provide trusted support across selected personal and family commitments
• Create structure, visibility, and accountability around key initiatives 31 Balarabe Musa Crescent, Victoria Island

Key Responsibilities

• Manage the CEO’s calendar, scheduling, and prioritization of time
• Coordinate internal and external meetings, including agendas, preparation materials, and follow up actions
• Track action items, decisions, and commitments arising from meetings and ensure timely execution
• Prepare briefing notes, presentations, reports, and other materials required by the CEO
• Coordinate communication between the CEO and employees, customers, partners, investors, and other stakeholders
• Support leadership meetings, board meetings, and strategic planning sessions
• Assist with project coordination across teams and help ensure execution against company priorities
• Maintain organized records, documentation, and key business information
• Monitor progress against important initiatives and proactively surface risks, delays, or bottlenecks
• Anticipate needs and solve problems before they become distractions
• Coordinate business travel, accommodation, logistics, and itineraries
• Manage selected personal administrative responsibilities including appointments, reservations, errands, family logistics, and service providers
• Coordinate with household, travel, and personal vendors where required
• Assist with special projects and responsibilities that support the CEO’s effectiveness both professionally and personally

Qualifications & Experience

• Bachelor’s Degree in Business Administration, Communications, Management, or a related field
• 5+ years of relevant experience supporting senior executives, founders, entrepreneurs, or leadership teams
• Exceptional organizational and project management skills
• Strong written and verbal communication abilities
• High attention to detail and follow through
• Strong judgment and ability to handle confidential information with discretion Comfortable managing multiple priorities simultaneously
• Ability to operate independently and take ownership of outcomes
• Strong proficiency with productivity and collaboration tools.

What Success Looks Like

• The CEO is able to focus more time on high value strategic priorities
• Important commitments and action items are consistently executed
• Meetings are well organized, productive, and followed by clear accountability
• Communication across teams and stakeholders is timely and effective
• Business and personal logistics are handled proactively and professionally
• The organization experiences fewer delays caused by coordination gaps.

Why this role matters:

• As Pika grows, the complexity of managing people, partnerships, customers, investors, and strategic initiatives continues to increase.
• This role serves as a force multiplier for the CEO, creating the structure, coordination, and execution support necessary to operate effectively at scale.
• By ensuring that both professional and personal obligations are managed well, the Executive Assistant enables the CEO to focus on the highest impact opportunities for the business.