Executive Assistant at Technology Distributions Limited (TD)

Location: Gbagada, Lagos

Job Description

• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
• Prepare internal and external corporate documents for team members and industry partners.
• Schedule meetings and appointments and manage travel itineraries.
• Arrange corporate events to take place outside of the work place.
• Maintain an organized filing system of paper and electronic documents.
• Uphold a strict level of confidentiality.
• Develop and sustain a level of professionalism among staff and clientele.
• Acting as the point of contact between the executives and internal or external colleagues.
• Organising meetings and booking meeting rooms.
• Handling correspondence directed to managers.
• Making travel arrangements and detailed travel itineraries.
• Taking dictation and minutes and writing them up subsequently.
• Producing reports and presentations.
• Maintaining the current filing and database system, and looking for ways to improve current systems.

Qualifications and Skills

• A minimum of OND
• Minimum of 1-year experience as an Executive Assistant reporting directly to senior management
• Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
• Proficiency in collaboration and delegation of duties
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• Exceptional interpersonal skills
• Friendly and professional demeanour.
• Ability to multitask and prioritise tasks
• Excellent time management skills
• Well-developed organisational skills
• Attention to detail
• Great verbal and written communication skills
• Professional discretion