Executive Assistant at Teal Consulting

Job Summary

• We are seeking a highly organised and proactive Executive Assistant to support the Managing Director. 
• This role requires a professional who can manage a dynamic schedule, coordinate high-level meetings, and handle confidential tasks with discretion. 
• The ideal candidate will serve as a trusted support, streamlining operations, enhancing executive productivity, and ensuring effective communication across the organisation

Key Responsibilities 

• Provide high-level administrative support to the Managing Director and other executives.
• Manage and prioritise calendars, appointments, travel arrangements, and correspondence.
• Prepare reports, presentations, and other confidential documents as required.
• Coordinate internal and external meetings, take minutes, and follow up on action items.
• Maintain records and files in an organised and efficient manner.
• Liaise with clients, vendors, and internal departments on behalf of the executive team.
• Assist in project coordination and monitor task completion timelines.
• Handle sensitive information with the utmost discretion and professionalism.

Requirements

• Bachelor's Degree in Business Administration, Office Management, or a related field.
• 2-4 years proven experience as an Executive Assistant, Personal Assistant, or Administrative Officer (experience in the security or service sector is a plus).
• Excellent organisational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and digital productivity tools.
• High level of professionalism, discretion, and emotional intelligence.
• Ability to anticipate needs, prioritise tasks, and work independently in a fast-paced environment.