Executive Assistant at Strivo Labs

Role Overview

• We are seeking an experienced and highly capable Executive Assistant (EA) to provide strategic and high-level support to senior leadership.
• This is a senior-level role requiring strong judgment, discretion, operational awareness, and the ability to manage complex priorities in a fast-paced environment.
• The ideal candidate will serve as a trusted partner to the executive, ensuring seamless coordination, execution, and communication across the organization.

Key Responsibilities
Executive & Calendar Management:

• Manage complex calendars, appointments, and scheduling priorities
• Coordinate domestic and international travel arrangements
• Anticipate scheduling conflicts and proactively resolve them
• Ensure the executive’s time is aligned with strategic priorities.

Strategic & Operational Support:

• Prepare executive briefs, reports, dashboards, and presentations
• Track key initiatives and follow up with relevant teams on deliverables
• Support board meetings, investor meetings, and executive strategy sessions
• Conduct research and prepare summaries to support decision-making.

Communication & Stakeholder Engagement:

• Serve as the primary liaison between the executive and internal/external stakeholders
• Draft executive correspondence and high-level communications
• Manage confidential and sensitive information with absolute discretion.

Project & Initiative Coordination:

• Coordinate cross-functional projects on behalf of the executive
• Monitor timelines, action points, and performance indicators
• Ensure alignment and accountability across departments.

Administrative & Process Oversight:

• Oversee documentation systems and executive records
• Manage expense reporting and administrative compliance
• Identify opportunities to improve administrative efficiency and workflows.

Required Qualifications & Experience

• Bachelor’s Degree in Business Administration or related discipline
• 7 – 10+ years of experience supporting C-suite or senior executives
• Demonstrated experience in a corporate, fintech, financial services, or high-growth environment
• Strong exposure to board-level or investor-facing operations is an advantage
• Proven ability to manage multiple priorities under pressure.

Key Competencies:

• Strong executive presence and professionalism
• Excellent written and verbal communication skills
• High level of discretion and confidentiality
• Strong organizational and analytical skills
• Proactive mindset with strong problem-solving ability.