Executive Assistant at SterlingPro Business Applications

Responsibilities

• Scheduling and Time Management:
  • Planning meetings, conferences, and events.
  • Sending reminders for important dates and tasks.
  • Managing diaries, calendar and organizing meetings and appointments, often controlling access to the managing partner
• Communication:
  • Handling phone calls, emails, and other forms of correspondence.
  • Drafting, editing, and proofreading official documents.
  • Filtering and prioritizing messages.
• Travel Coordination:
  • Planning and organizing travel arrangements, including flights, accommodations, and transportation.
  • Creating itineraries and ensuring travel plans run smoothly.
• Organization:
  • Keeping track of tasks, deadlines, and to-do lists.
  • Maintaining and organizing files, documents, and records.
• Research:
  • Conducting research on various topics to gather information for decision-making.
  • Compiling reports and summaries based on research findings.
• Event Planning:
  • Assisting with the planning and coordination of events, parties, or gatherings.
  • Managing guest lists, invitations, and logistics.
• Liaison and Networking:
  • Building and maintaining relationships with clients, colleagues, and other contacts.
  • Representing the person or organization in a professional manner.
• Confidentiality:
  • Maintaining a high level of discretion and confidentiality in all matters.
  • Handling sensitive information and data with care.
• Problem Solving:
  • Identifying and addressing issues that may arise in day-to-day operations.
  • Finding solutions to challenges and obstacles.

Job Qualifications and Criteria

• Candidate must be LL. B graduate in Law.
• Candidate must have minimum of 2 years’ experience in Executive Assistant /LAW related function.
• Exceptional verbal and written communication skills.
• Ability to be proactive, take the initiative and multitask.
• A knowledge of standard software packages and the ability to learn company-specific software if required.
• Tact and diplomacy.
• Flexibility and adaptability.
• Candidate must reside in Lagos; proximity to Maryland is an advantage.
• Candidate must not be older than 28 years as at last birthday.
• Listening ability and patience.