Executive Assistant at Stateside Microfinance Bank

About the Role

• We are seeking a highly organized and detail-oriented Executive Assistant with a strong background in bookkeeping and accounting. This hybrid role combines administrative support with financial management responsibilities, ensuring smooth day-to-day operations for leadership while maintaining accurate financial records.

Key Responsibilities

Executive Support:

• Manage calendars, appointments, and scheduling for senior leadership.
• Coordinate meetings (virtual and in-person), prepare agendas, and record minutes.
• Handle correspondence, emails, and calls with discretion and professionalism.
• Assist with travel planning, itineraries, and logistics.

Bookkeeping & Accounting:

• Maintain accurate financial records, invoices, and expense reports.
• Support accounts payable/receivable and reconciliations.
• Assist in budget preparation, cash flow tracking, and financial reporting.
• Ensure compliance with company financial policies and procedures.

Office & Operations Support:

• Organize and maintain digital and physical files.
• Support HR-related tasks such as onboarding and maintaining employee records.
• Assist with project coordination and follow-up on deliverables.
• Provide general administrative support to ensure operational efficiency.

Qualifications & Skills

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
• Strong bookkeeping/accounting experience (QuickBooks, Xero, or similar software preferred).
• Excellent organizational, multitasking, and problem-solving skills.
• Proficient in MS Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Strong communication skills (written and verbal).
• Ability to work independently with discretion and confidentiality.
• Bachelor’s degree in Business Administration, Accounting, or related field (preferred).