Executive Assistant at Resource Intermediaries Limited

Position Summary

• Provides high-level executive support to senior leadership with a strong emphasis on digital coordination, advanced IT proficiency, and professional discretion.
• This role demands a tech-savvy individual capable of managing complex schedules, handling confidential communications, and executing administrative tasks using modern business technologies with accuracy, speed, and intelligence.

Core Responsibilities

• Manage executive calendars, coordinate high-level meetings, and set reminders using digital planning tools(e.g., Outlook, Teams, Google Calendar).
• Prepare well-structured PowerPoint presentations, dashboards (Power BI), reports, and business documentation.
• Draft, edit, and manage internal and external communications using professional email tools and collaborative platforms.
• Coordinate travel arrangements, accommodation, and logistics using online booking systems.
• Implement and maintain a digital filing and document retrieval system for efficient office organization.
• Serve as the executive liaison across departments, ensuring prompt IT-enabled task execution.
• Manage expense reports, petty cash reconciliation, and invoice submissions using Excel and accounting platforms.
• Oversee meeting coordination, agenda preparation, and virtual meeting setup using Zoom, Teams, or Google Meet.
• Protect highly confidential information with discretion, demonstrating ethical IT practices in data handling.

Minimum Requirements

• Bachelor’s Degree in Business Administration or any relevant field from a recognized institution.
• 1+ year experience in an administrative or executive support role (or a strong internship background).
• Demonstrated IT proficiency is non-negotiable.
• Advanced skills in Microsoft Office Suite—Word, Excel, PowerPoint, and Outlook.
• Familiarity with Power BI, virtual meeting software, and cloud-based file management systems.
• Strong writing and verbal communication abilities with a professional tone.
• Excellent time management, multitasking, and organizational skills.
• High attention to detail and capacity to operate independently under minimal supervision.

Preferred Candidate Profile:

• Female candidate preferred, in line with internal role balancing considerations.
• Strong interpersonal presence with an ability to manage tasks diplomatically.
• Eager to grow within a fast-paced, digitally inclined business environment.
• Exhibits initiative, emotional intelligence, and solution-oriented thinking.