Executive Assistant at Photizo Properties Ltd

JOB DESCRIPTION

We are looking for a responsible Executive  Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to a manager’s working life and communication.

JOB RESPONSIBILITIES:

• Act as the point of contact between the manager and internal/external clients
• Screen and direct phone calls and distribute correspondence
• Handle requests and queries appropriately
• Manage diary and schedule meetings and appointments
• Make travel arrangements
• Take dictation and minutes
• Source office supplies
• Produce reports, presentations and briefs
• Devise and maintain office filing system

JOB REQUIREMENTS:

• Proven work experience as an Executive Assistant
• Degree in Administration/Social Sciences
• Knowledge of office management systems and procedures
• MS Office and English proficiency
• Outstanding organisational and time management skills
• Up-to-date with the latest office gadgets and applications
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Must be willing to travel 
• Follows instructions clearly and accurately within a timely fashion
• Proactive and enthusiastic about delivering positive results
• CANDIDATES SHOULD BE WILLING TO WORK FLEXIBLE HOURS INCLUDING WEEKENDS AND PUBLIC HOLIDAYS
• CANDIDATES SHOULD RESIDE ON THE ISLAND