Executive Assistant / Office Manager at Moove

The ideal candidate will have some experience in a Startup environment. The EA/Office Manager will be prepared to be fully accountable for managing the executive’s calendar and setting up meetings, managing office logistics, managing information flow in a timely and accurate manner, and being the main point of contact.

In this role, you will dig deep into your administrative and coordination skills that make the organisation more efficient, effective and amazing. If you've got patience, some big ideas, and an uncanny knack for organisation, this is the role for you!

The Opportunity

We are looking for an EA/Office Manager to manage projects, tasks and schedules for our Executives and be a representative and ambassador for the team across the company as well as to external stakeholders.

What You’ll be Doing

• Provide support to the Country Manager and the wider business
• Extensive management of travel and accommodation arrangements for Nigeria, Kenya and Uganda teams. Also, manage the visa process for foreign visitors to Nigeria
• Procurement of work tools for new joiners and team
• Work closely with the Facilities Manager to ensure the office is run smoothly and compliant with our Environment and Social Management policy, and health & safety compliant in line with regulations
• Act as the point of contact among executives, employees, clients and other external partners
• Gate-keep effectively and efficiently
• Work collaboratively with executives to ensure they are delivering on their OKRs
• Manage executives’ calendars, set up meetings and ensure executives’ time is coordinated and used efficiently
• Ensure executives have the necessary information ahead of meetings
• Manage information flow in a timely and accurate manner thereby being a key source of information
• Manage team and firm events
• Expense reporting
• Manage new joiner and leaver onboarding
• Draft documents for internal and external communication – memos, emails presentations, and reports where required
• Screen and direct correspondence
• Lead and manage projects where required
• Apply confidentiality and discretion at all times

What You will need for this position

• Bachelor's degree in Business Administration or related discipline
• 7 years of work experience as an Executive Assistant, Personal Assistant, Office Manager, or similar role
• Good experience in end-to-end multi-time zone travel management
• Must have a ‘can do’ attitude and be ready to take on additional tasks when required
• Excellent Google Suite and MS Outlook knowledge
• Excellent scheduling and time management skills
• Outstanding organisational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Discretion and confidentiality