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  • Posted: Dec 8, 2021
    Deadline: Dec 15, 2021
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  • MacTay Consulting has been in existence for over 28 years in Nigeria. We are a member of TACK and TMI, international consulting companies operating in over 60 countries and with a combined experience of over 80years. Our global network of partners and experience means that our clients enjoy all the benefits of a local office, while drawing upon our multi...
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    Executive Assistant

    Responsibilities

    • Provide sophisticated calendar management for CEO.
    • Act as the point of contact among executives, employees, clients, and other external partners
    • Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization
    • Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO
    • Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately
    • Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.
    • Provide “gatekeeper” and “gateway” role, providing a bridge for smooth communication between the CEO and staff
    • Work to coordinate the CEO’s outreach activities.
    • Manage all aspects of the organization’s office services.
    • Replenish office materials such as snacks, printer supplies, paper, office supplies, etc.
    • Provide event management support as requested
    • Provide hospitality to all guests and help to create a welcoming environment
    • Invest in building long-lasting relationships both externally and internally
    • Manage petty cash reimbursements and reconciliation
    • Other projects/duties as assigned for the overall benefit of the organization
    • Performing minor accounting and bookkeeping duties
    • Booking and arranging travel, transport, and accommodation
    • Rack daily expenses and prepare weekly monthly or quarterly reports
    • Act as an office manager by keeping up with office supply inventory
    • Format information for internal and external communication – memos, emails, presentations, reports
    • Take minutes during meetings
    • Organize and maintain the office filing system
    • Using various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects
    • Coordinating travel arrangements (both domestic and international) and creating trip itineraries.

    Requirements

    • Candidates should possess a Bachelor's Degree with a minimum of 2 years work experience.
    • Work experience as an Executive Assistant, Personal Assistant or similar role
    • Strong ability to execute work with a diversity, equity, and inclusion lens.
    • Significant executive support experience, including supporting C-level executives.
    • Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials.
    • Technical proficiency and problem-solving skills related to IT infrastructure; IT support and troubleshooting; and cloud-based environments (web-based applications).
    • Strong verbal and written communication skills.
    • Exceptional organizational skills and impeccable attention to detail.
    • High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, OEMs, partners, and customers.
    • Make appropriate, informed decisions regarding priorities and available time.
    • Ability to complete a high volume of tasks and projects with little or no guidance.
    • Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
    • Able to maintain a high level of integrity and discretion in handling confidential information.
    • Excellent judgment is essential.
    • Ability to switch gears at a moment’s notice
    • Valid driver's license with a clean driving record
    • Willingness and ability to travel overseas.

    Method of Application

    Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the email.

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