Executive Assistant, Legal at Hamilton Lloyd and Associates

Industry: Law

Job Description

• The Executive Assistant, Legal will be the principal executive and administrative support person for the Managing Partner of the Law Firm, thereby performing a vitally important role.
• The successful candidate will have a sincere interest in the efficiency of the Managing Partner, possess excellent administrative and relational skills, value attention to detail, and be able to handle a variety of activities and tasks.

Job Responsibilities

• Take the heavy-lifting off the Managing Partner.
• Be the right-hand man of the Managing Partner.
• Represent the Managing Partner in a professional and congenial manner in person, in telephone conversations and in written correspondence.
• Write proposals, prepare and make presentations.
• Write letters and other documents for the Managing Partner, including letters of agreement.
• Discreet handling of confidential information.
• Participate in brainstorming sessions for various projects.
• Oversee the development and preparation of budgets for specific projects of the organization.
• Approve proposals and requests on behalf of the Managing Partner.
• Troubleshoot and problem-solve on behalf of the Managing Partner.
• Ensure compliance to set standards and procedures as it pertains to the Managing Partner.
• Follow up with outcomes of meetings on behalf of the Managing Partner, including the minutes and reports from such meetings.
• Assist with filing and organization of information in the Managing Partner’s office.

Leadership Management:

• Maintain the office calendar, including the schedule for the Managing Partner.
• Assist with other executive and administrative tasks as assigned by the Managing Partner.

Job Requirements (Persons’ Specification)
Education:

• Bachelor's Degree in Law is preferred.
• An additional B.A. in English will be an advantage.
• Some litigation experience will have a clear advantage.
• 5 -10 years postgraduation work experience.

Technical and Soft Skills Requirements:

• Basic Strategic Planning knowledge.
• Great command of written and spoken English.
• Revenue and Profitability knowledge.
• Process Improvement.
• Project Closure initiatives.
• Basic Market Analysis and Planning.
• Business knowledge.
• Commercial disposition.
• Excellent interpersonal skills.
• Editing and proofreading skills.
• Verbal and written communication skills.
• Attention to accuracy and detail in all aspects of responsibilities.
• Proficient computer skills.
• Organizational skills

Personal and Behavioral Requirements:

• Able to take initiative.
• Trustworthy.
• Creative.
• Problem Solver.
• Excellent Management skills.
• Excellent communication & interpersonal skills.
• Good leadership skills.
• Good team player.
• Passion for delivering results
• Gets things done
• Strategic thinker.