Executive Assistant at LEAD Enterprise Support Company Limited

Job Description: The Executive Assistant to the CEO is responsible for providing comprehensive support to the CEO.

The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO.

The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and goal-oriented.

The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Location: Benin, Edo State

Responsibilities

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
•  Maintaining comprehensive and accurate records 
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Answering phone calls in a polite and professional manner
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
• Completes a variety of administrative tasks for the CEO including: managing an extremely active schedule of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas for upcoming leadership meetings.
• Plans, coordinates, and ensures the CEO’s schedule is followed and respected.
• Communicates directly, and on behalf of the CEO, with the leadership team and others on matters related to project deadlines and goal objectives. Follows up with the team on deadlines given by CEO to team members to ensure timelines for projects are being met by the leadership team.
• Provides a bridge for smooth communication between the CEO’s office and the leadership team.
• Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities. Following up appropriately and ensuring he is keeping on schedule for upcoming meetings/commitments throughout the day.
• Helps in drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the company.

Requirements:

• A good First Degree in Social / Management Sciences or any related discipline
• At least 5 years work experience as an executive assistant
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Outstanding organizational and time management skills
• Highly resourceful team player, with the ability to also be extremely effective independently
• Excellent time management skills.
• Well-developed organisational skills.
• Great verbal and written communication skills.
• Professional discretion.