Executive Assistant / Lawyer at DreamWorks Integrated System Limited

Job Description

• The Executive Assistant (EA) to the Chief Executive Officer (CEO) will be responsible for the management and administration of the MD/CEO’s office.
• S/he is to support in ensuring that the policies and procedures of the organization are fully complied with in collaboration with other team members.
• S/he will manage the physical and electronic documents by maintaining documentation, filing systems, and a contact database.

Job Functions / Responsibilities

• Perform accurate legal research and analysis.
• Interpret laws, rulings and regulations in legal documents.
• Compile, proofread and revise drafts of legal documents and reports.
• Daily record keeping with electronic and hard copy filing of documents.
• Obtain relevant information from other organizations or agencies.
• Create and organize information, and generate reference tools for easy use by the office.
• Prepare and format legal and management reports.
• Maintained and update databases and tracking systems
• Respond to all case-related queries.
• Ensure efficient and effective administrative information and assistance.
• Preparing financial statements, reports, memos, invoices letters, and other documents.
• Ensure that key messages align with vital business strategies
• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf.
• Maintaining comprehensive and accurate records and performing minor accounting duties where applicable.
• Assist in travel arrangements logistics, expense reports, and all items to ensure a successful trip.
• Coordinating schedules, arranging meetings, distributing memos and reports and ensuring that everyone is kept current of necessary company news and information
• Answering phones and routing calls to the MD/CEO.
• Handling basic bookkeeping tasks.
• Filing and retrieving corporate records, documents, and reports.
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Helping prepare for meetings.
• Accurately recording minutes from meetings.
• Responding to MD visitors and deciding whether or not they should be able to meet with him.
• Using various software, including word processing, spreadsheets, databases, and presentation software.
• Making travel arrangements for executives.
• Opening, sorting and distributing incoming, emails, and other correspondence that belong to MD/CEO.

Requirements / Qualifications

• Bachelor's Degree in Law
• Three (3) year of experience as a executive assistant/lawyer
• Analytical thinker with detailed research proficiencies.
• Ability to grasp and interpret legal documents.
• Systematic knowledge of databases and tracking systems.
• Excellent organizational skills and detail-oriented.
• Ability to work under pressure and meet deadlines.
• Ability to work independently and as part of a team.
• Brilliant written and verbal communication skills.
• Proficient in Microsoft Office and scheduling software.

Skill Abilities
Essential:

• Fluency in spoken and written English language
• Excellent planning and prioritization skills
• Ability to Think Strategically
• Able to cope well when under pressure from competing priorities, unpredictable requests and
• Great at staying calm and diplomatic under intense pressure.
• Able to manage own time and priorities work to ensure deadlines are met and targets achieved, and take personal responsibility for own work and actions.
• Excellent (proven) interpersonal and both oral and written communication skills
• Experience in planning and coordinating training/meetings.

Desirable:

• Strong analytical/problem-solving skills.
• Multi-tasking skills
• Negotiation skills.

Personal Qualities
Essential:

• Creative and takes initiative.
• Able to work effectively in a diverse team environment
• Good motivator of others
• Willing to work additional hours at crucial times.
• Self-motivated person able to work with minimum supervision
• Effective team player.

Key Relationships:

• Internal: All staff
• External: Service providers, Partners, Government Agencies, Board Members, and other stakeholders.

What We Offer

• The opportunity to become part of a highly professional and dynamic team.
• HMO & PENSION
• A unique experience in a structured environment.
• Quality Learning and Growth.
• A unique opportunity of having a strong impact in building the African ecommerce sector.

Salary
N150,000 - N200,000 Gross / month.