Executive Assistant at Krystal Digital Solutions Limited

Job Description

• We are actively seeking a qualified candidate for the position of Executive Assistant to the MD/CEO. The incumbent in this role will play a crucial part in supporting the MD / CEO by understanding the organization’s aims and objectives.
• Responsibilities include optimizing the MD/CEO's time through involvement in diverse projects, managing secretarial duties, and handling administrative tasks.
• As the primary point of contact for both internal and external parties, the EA must demonstrate exceptional discretion and maintain confidentiality to excel in this role.

Main Responsibilities

• Manage and organize the MD/CEO's schedule, appointments, and meetings.
• Maintaining MD/CEO’s planner & Diary (outlook experience essential)
• Maintaining MD/CEO’s travel log
• Travel in and out of the country to represent the MD
• Coordinate and arrange travel itineraries, accommodations, and logistics.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Act as a liaison between the MD/CEO and internal/external stakeholders.
• Conduct research, compile data, and prepare reports as needed.
• Handle confidential information with discretion and maintain confidentiality.
• Assist in the coordination and execution of special projects and events.
• Anticipate needs and proactively address issues to ensure smooth operations.
• Manage communication channels and filter incoming requests for the MD/CEO's attention.
• Prioritize tasks and deadlines to ensure effective time management.
• Taking Minutes at various Management Meetings
• Ad hoc paperwork & duties
• Organizing Corporate & staff events

Note: The responsibilities outlined above are not exhaustive, as such duties may evolve to meet the needs of the company and MD/CEO

Educational Requirements

• A Bachelor's Degree in Business Administration, Secretarial Studies, or a related field from a respected University with a minimum of 2:1.
• Individuals from diverse disciplines are encouraged to apply, provided they possess a minimum of two years of relevant experience in a similar role.

Technical & Essential Skills:

• Knowledge and experience with complex travel and flight itineraries, particularly international travel/hotel bookings
• Experience of working for Directors/Senior Management
• Excellent Diary Management with the ability to pre-empt and look ahead at all times
• Proficient in Microsoft Office Suite and other relevant software.
• Excellent Communication skill both oral and written
• Candidate must have a valid international passport and travel history

Interpersonal Skills:

• Proven experience as a personal assistant or executive assistant.
• Ability to multitask and experience of dealing with a demanding role and high-level workload
• Ability to prioritize work and manage time effectively and be proactive
• Excellent Organizational skills
• Communication skills – the ability to communicate well at all levels
• Ability to adapt to a fast-paced and dynamic work environment.
• Ability to work independently and take initiative.
• Ability to work under pressure
• Exceptional attention to detail and accuracy.
• Strong problem-solving skills and resourcefulness.
• Ability to maintain a high level of discretion and professionalism.