Executive Assistant / Junior Legal Practitioner at Carrillion Construction

Role Description

• This is a full-time on-site role located in Lagos for an Executive Assistant/Junior Legal Practitioner. The individual will be responsible for providing executive administrative support, managing expense reports, and assisting with legal documentation and processes. Day-to-day tasks include coordinating schedules, handling communication, organizing meetings, and ensuring smooth administrative operations. Additionally, the role involves supporting executive decisions through effective communication and organizational skills.

Executive Assistant Responsibilities:

• Oversee executives’ calendars, coordinating meetings, appointments, and logistical arrangements for travel.
• Prepare and curate meeting materials, including comprehensive agendas and presentation documents.
• Serve as the liaison between executives and both internal and external stakeholders, ensuring effective communication.
• Manage all correspondence on behalf of executives, prioritizing timely and accurate responses.
• Organize and maintain both electronic and physical filing systems, facilitating quick document retrieval.
• Support project management efforts to ensure compliance with timelines and deliverables.
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Junior Legal Practitioner Responsibilities:

• Conduct in-depth legal research focused on construction law, contract law, and compliance-related issues.
• Assist in drafting and reviewing legal documents, contracts, and agreements with attention to detail.
• Collaborate with the legal team in evaluating and interpreting project-related legal matters.
• Maintain comprehensive records of legal documents and filings in accordance with regulatory standards.
• Participate in legal meetings, documenting minutes and synthesizing key discussions and action items.
• Provide assistance in claim management processes and support dispute resolution efforts.
• Facilitate executive approval of design proposals from town planners.
• Draft contractual deeds for client agreements and ensure accurate documentation of agreements between parties.

Qualifications:

• A minimum of a 1st Class Bachelor’s degree in Legal Studies, or a closely related discipline.
• Prior experience as an executive assistant or within a legal environment is highly desirable.
• In-depth knowledge of construction industry standards, practices, and associated legal frameworks is advantageous.
• Advanced proficiency in Microsoft Office Suite (including Word, Excel, PowerPoint, and Outlook).
• Exceptional written and verbal communication capabilities with a focus on clarity and professionalism.
• Strong organizational competencies complemented by meticulous attention to detail.
• Proven ability to uphold confidentiality and demonstrate sound judgment in sensitive situations.
• Demonstrated proactive approach with effective problem-solving skills.
• Proficiency in managing Expense Reports and providing Executive Support
• Strong Communication skills
• Excellent organizational and multitasking abilities
• Experience in legal documentation and processes is a plus