Executive Assistant at James Cubitt Facility Managers

Responsibilities

• Manage and maintain the Managing Directors’ calendars.     
• Schedule meetings/appointments for the Managing Directors 
• Ensure there are no clashes of appointments/meetings in the calendars of the Managing Directors      
• Existence of an approved plan and protocols for the management of all meetings aids
• 100% compliance in the submission of all meeting records (highlights and action points) to meeting attendees.
• Attend meetings as directed by an MD and circulate action points to staff/unit(s) concerned.
• Prepare and circulate minutes of meetings to attendees
• Provide travel arrangements for the Managing Directors. Become familiar with the specific, detailed needs of the MDs and travel partners; create consistent travel itinerary portfolios for reference and be available during travel times to quickly address any last-minute changes or cancellations.