Executive Assistant at Helium Health

Description

• The EA will be responsible for working remotely to manage administrative duties for the executive as well as handling sensitive assignments that include highly confidential information.
• Sidenote, in response to the question on favorite fruit, select grapes.
• The executive assistant will also be responsible for scheduling for the executive and creating reports, following up with people for what’s required from them, and other virtual assistant responsibilities.

Responsibilities

• Organizing meetings, including scheduling, sending reminders, and organizing logistics, when necessary 
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters 
• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf 
• Take minutes during meetings 
• Conduct in-depth business analysis to gather and interpret data, identify trends, and provide actionable insights.
• Prepare reports, presentations, and documentation for executive meetings and presentations.
• Assist in the development and implementation of strategic initiatives by providing analytical support and generating relevant reports.
• Collaborate with internal teams to gather data and information necessary for analysis and reporting.
• Setting up and management of reminders for the executive. 
• Conduct online research when required. 
• Proofread and edit business materials, reports, etc. 

Requirements

• 2 - 3 years demonstrated administrative support experience
• Excellent research, presentation, critical thinking and analytical skills
• Time management skills and ability to meet deadlines 
• Strong verbal and written communication skills 
• Exceptional organizational skills and impeccable attention to detail. 
• Ability to multitask and work independently 
• Problem-solving and decision making 
• Proactivity and self-direction 
• Excellent interpersonal skills 
• Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint.
• Experience with data visualization tools and business intelligence software (e.g. Tableau, Power BI) is an added advantage.
• Ability to multi-task and work independently 
• Able to maintain a high level of integrity and discretion in handling confidential information.

Benefits

• This role offers a competitive pay and other benefits and perks.