Executive Assistant at GVA Partners

Job Description

We are currently looking for an executive assistant to be the supportive force that empowers our senior leadership. The ideal person for the job will be a proactive problem solver with exceptional communication skills, documentation skills and a meticulous attention to detail. He/She will have previous experience working in an office environment, performing administrative duties and providing support to management. Given the changing nature of the executive landscape, we rely on our assistants for flexibility and foresight, while maintaining confidences related to high-level systems and operations.

Responsibilities

• Manage professional and personal scheduling for CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
• Preparing financial statements, reports, memos, invoices, and other documents
• Handling basic bookkeeping tasks.
• Perform administrative and office support, such as spreadsheet creation, faxing, and maintenance of filing system and contact database
• Filing and retrieving corporate records, documents and reports
• Using various software including word processing, spreadsheets, databases, and presentation software
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Helping prepare for meetings

Requirements/Experience

• Two years’ experience in administrative role reporting directly to upper management
• Superb written and verbal communication skills
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
• Excellent at documentation
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Ability to keep company confidences